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2. 
3. Town of Carrboro Requested Town-Sponsored Event Interest Form

   The Town of Carrboro recognizes the benefits and interest of having special events within the Carrboro Community. The purpose of this form is for citizens and local organizations and/or businesses who are planning an event and seeking Town-sponsorship or support, to notify the Town.

   Please provide the following information to assist staff with evaluating what types of approvals may be needed for your event. Please be sure to read the eligibility requirements below. Submission of this application is not an approval of the event.

5. Eligibility

   The following criteria will be used to determine whether proposed events will be sponsored by the Town of Carrboro:

   1) The event must be open to all Carrboro residents;

   2) The event cannot be organized around political or religious purposes. Additionally, events cannot discriminate on the grounds of race, color, national origin, ancestry, age, gender, sexual orientation, or disability;

   3) Sponsorship will not be used for the purpose of individual or joint solicitations for funds, commercial sale presentations, meetings that are politically partisan, or seeking of gifts or requests, etc. for the purpose of profit;

   4) The costs of such sponsorship must meet a greater public good by providing or expanding public service;

   5) Demonstrate a likelihood that the event will contribute positively to the recognition and image of the Town of Carrboro;

   6) The Town of Carrboro’s goal is to promote events that increase the awareness of the Town’s arts and culture; promote community well-being; endorse civic education; or support a demonstrated community interest;

   7) All events must abide by all other requirements of the Town of Carrboro town code.

   A completed Requested Town-Sponsored Event Interest Form should be submitted to the Town of Carrboro's Department of Recreation, Parks, and  Cultural Resources. The event application will be reviewed by the Special Event Committee. Some aspects of sponsorship may be contingent on approval by the Town Council.

7. EVENT ORGANIZER INFORMATION
9. Name of Organization:*
11. Organization Type:*
    -- Select One --Non-profitFor-profitOther
12. If Other, please list organization type:*
14. Organization Website:
18. ORGANIZATION PRIMARY CONTACT INFORMATION
20. First Name:*
21. Last Name:*
23. Email Address:*
24. Phone Number (XXX-XXX-XXXX):*
26. Address:*
28. Address Line 2 (if applicable):
30. City:*
31. State:*
32. Zip:*
36. EVENT INFORMATION
38. Name of Event:*
40. Preferred Event Date:*
42. Alternative Event Dates (if primary date is not available):
44. Set-up Start Time:*
45. Event Start Time:*
46. Event End Time:*
47. Clean-up End Time:*
49. Rain Date (if necessary):
51. Expected Attendance:*
55. EVENT OBJECTIVES
57. What are the main objectives of this event? (Narrative):*
59. How do the event objectives meet the Town of Carrboro's goals for Town-sponsored events? (see #6 under Eligibility above):*
61. How will you measure the success of reaching the event objectives?:*
65. TYPE OF EVENT:*
    -- Select One --Public Event on Private PropertyPublic Event on Public PropertyOther
67. Location (Private Property):
69. Location (Public Property):
    -- Select One --Town CommonsCarrboro Century CenterPark or Other FacilityStreet Event (Public Street or Right-of-way)Other Site
71. Park or Facility (please be specific):
73. Street(s) (please list all that apply):
75. Other Sites (please be specific):
79. REQUESTED TOWN EQUIPMENT AND SERVICES
81. Town Equipment and Services

    In the box above, please specify what equipment and services (traffic control, public safety, sanitation, etc.) are being requested:

83. Fee Waiver of use of Public Property/Equipment:

    In the box above, please list all fee waivers you are requesting (if applicable).

85. Other

    In the box above, please list any other requests  you are seeking from the Town of Carrboro.

89. APPLICATIONS/REQUIREMENTS

    The following applications/requirements may be necessary as part of your event request:

    • Street event permit (submitted at least 60 days prior to event)
    • Requested Town-Sponsored Event Form (submitted at least 90 days prior to event)
    • Reserve town facilities for use during event
    • Acquire necessary insurance - Insurance is needed if the event includes major physical activity and moderate/severe exposure to participants; expected attendance of over 500; large amounts of cash ($1000+) or quantities of merchandise will be brought onto Town Property; and food will be served, sold and/or given to the general public. If the reservation requires insurance, the event sponsor must sign the reservation contract to hold harmless, defend and indemnify the Town of Carrboro, provide general liability insurance with a minimum limit of $1,000,000 general liability coverage endorsed to name the Town of Carrboro as an additional insured and provide a certificate for documentation.
91. ENTERTAINMENT
93. Will there be entertainment provider during the event?:*

    1. Yes
    2. No
94. Do you have entertainer contracts?:*

    1. Yes
    2. No
96. Is an amplified sound system being utilized during the event?:*

    1. Yes
    2. No
98. What type of sound system is being used?*
100. Who is the company/contractor providing sound?:*
102. Where will the sound system be located during the event? Are there sufficient power outlets to accommodate the sound needs?*
104. Sound Start Time:*
105. Sound End Time:*
107. Will generators be utilized during the event?*

     1. Yes
     2. No
109. Please list the specifics regarding the size and type of generator to be used along with its proposed location during the event:*
111. Will children's activities be provided?*

     1. Yes
     2. No
112. What type of children's activities will occur?:*

     1. Inflatables
     2. Games
     3. Crafts
     4. Other
114. If you selected 'Other,' please list the types of activities:*
116. Who will be providing the activities?:*
118. Where will the children's activities be located at the event?:*
122. VENDORS

     Note: Review section 14-20 of the town code on commercial activity on town property. There are some restrictions and special permission may be needed from the Town Council to have vendors. 

     http://townofcarrboro.org/139/Carrboro-Town-Code

124. Will there be (non-food) retail sales?*

     1. Yes
     2. No
126. How many retail vendors will be present?:*
128. Please list the location(s) of the retail vendors:*
130. Will there be food vendors?*

     1. Yes
     2. No
132. What type of food vendors will be present? (Please check all that apply.):*

     1. Food Trucks
     2. Food Tables/Tents
     3. Other
134. If you selected 'Other', please list the type of food vendors:*
136. Please list the location(s) of the food vendors:*

138. Note: If food is being served or sold the Orange County Health Department may have additional requirements. The event coordinator is required to submit an application to the Health Department. If a permit is needed, the Health Department will come out the day of the event and inspect the vendors. The application is required at least 30 days prior to the event. Contact the Health Department at 919.245.2400 for more information. 

142. ALCOHOLIC BEVERAGE SALES/CONSUMPTION

     Note: If a sponsor intends to sell alcohol, additional permits may need to be obtained from the Alcoholic Beverage Commission and signed by the Carrboro Police Chief.  Additional information can be found here: https://abc.nc.gov/Permit/SpecialPermits

144. Will alcoholic beverages be dispensed, provided, or served?:*

     1. Yes
     2. No
146. Where, and by who, will these beverages be served?:*
148. Does the provider need to obtain additional permits to serve alcohol?:*

     1. Yes
     2. No
152. FACILITY REQUIREMENTS
154. Will you be using any temporary structures?:*

     1. Yes
     2. No
155. What type of structure(s) will be using (select all that apply)?:*

     1. Stages
     2. Tents
     3. Scaffolding
     4. Booths
     5. Barricades
     6. Other
157. If you selected 'Other,' please list the type of structure(s):*
159. Temporary Structure Providers (Please list all along with which company is providing which item.)*
163. PUBLIC SAFETY

     (Note: Off-duty police officers may be available for contract security work for an hourly fee. For more information, please contact the Police Department at 919-918-7397.)

165. What are your plans for providing security/public safety at the event?:*
167. Will you have private security?*

     1. Yes
     2. No
168. How many security personnel will be present at the event?:*
170. Private Security Provider(s):*
174. SANITATION

     The event organizers are responsible for having adequate facilities to cover the anticipated number of participants.  For more information on the number of adequate trash/recycling receptacles, please contact the Public Works Department at 919-918-7425.

176. Will portable toilets be used during the event?:*

     1. Yes
     2. No
177. How many portable toilets will be on site?:*
179. Will there need to be additional trash receptacles on site?:*

     1. Yes
     2. No
180. How many additional trash receptacles will be needed?:*
182. Will there need to be additional recycling bins on site?:*

     1. Yes
     2. No
183. How many additional recycling bins will be needed?:*
187. TRAFFIC AND PARKING
189. Do you plan to request the closure of any public streets or right-of-ways?:*

     1. Yes
     2. No
191. Is there adequate parking for participants?:*

     1. Yes
     2. No
193. How do you plan to address this issue?:*
195. Will shuttle service be provided to and from the event?:*

     1. Yes
     2. No
197. Shuttle Pick-up Location(s):*
199. Shuttle Drop-off Location(s):*
201. Shuttle Service Provider:*
205. MARKETING AND PROMOTION
207. How do you intend to promote the event?:*
209. Event Media Contact Information:
211. First Name:*
212. Last Name:*
214. Email Address:*
215. Phone Number (XXX-XXX-XXXX):*
219. SPONSORS
221. Will there be any additional event sponsors?:*

     1. Yes
     2. No
223. How many commercial sponsors with on-site visibility do you anticipate (including product sampling, giveaways, exhibits, and advertising)?:*
227. ADDITIONAL INFORMATION:

     In the box above, please provide any additional relevant information about the proposed event.

231. EVENT DIAGRAM UPLOAD

     Please use this link to upload any event diagram or map.

233. QUESTIONS?

     If there are questions regarding this form, please contact Dianah Alston-Sanders at the Recreation, Parks, & Cultural Resources Department at dsanders@carrboronc.gov or 919-918-7364.

235. Primary Contact Electronic Signature*

     Please type your full name to sign on behalf of the organization.

Leave This Blank:


237. 1. Receive an email copy of this form.
238. Email address

     This field is not part of the form submission.

239. Submit

* indicates a required field